Yio Chu Kang Chapel Whistle-blowing Policy
Yio Chu Kang Chapel (YCK Chapel) endeavours to be faithful stewards of God being blameless before God and men. We thereby strive to observe high standard of ethics, accountability and transparency. This policy aims to provide channels through which staff, members, regular visitors or other persons may, in confidence, raise concerns about possible wrong-doing or improprieties in matters within YCK Chapel.
YCK Chapel Whistle-Blowing Committee
- The committee is chaired by the Chairman of the Board of Elders.
- The committee comprises of members within the Board of Elders and the Board of Deacons.
- The Committee will evaluate complaints and determine responses.
- The Committee will determine who will be kept informed and/or enlisted to assist in investigations.
- Any Committee member facing potential conflict of interest will recuse himself or herself from the Committee discussions and decisions.
What to Report
- Anyone can whistle-blow at any time without fear of retaliation or recrimination.
- Whistle-blowing is directed on matters such as (but not limited to):
- Financial accounting – fraud, questionable practices or policies
- Legal matters – violation of the law
- Ethics – corruption, forgery, theft, serious misconduct
- Abuse of power – retaliation, harassment, discrimination, misusing church resources for personal gain
- Immoral conduct – sexual misconduct, cheating, lying
- The whistle-blower should provide specific information such as names of parties involved, places, dates, times and descriptions of alleged wrongdoings.
- Other relevant evidences should be provided where possible to assist investigation e.g. pictures, documents, emails, SMS etc.
- General complaints and grievances over service quality, ministry deficiency, operational matters, HR policy, staff development review, unhappiness over private conduct of fellow YCKC Members etc. are not matters for whistle-blowing. These concerns should be taken up with Board of Elders.
Whistle-blowers’ Protection, Confidentiality and Duty
- The whistle-blower is encouraged to reveal his/her identity to facilitate investigation. However, anonymous complaints will be investigated as best as possible.
- The identity of the whistle-blower will be kept strictly confidential, unless consent for disclosure is given. Exceptions to confidentiality include:
- When YCK Chapel is under a legal obligation to disclose information;
- When the information is already in the public domain;
- When the information is given in strict confidence to legal or accounting professionals for the purpose of obtaining professional advice; and
- When the information is given to the Police or any governmental authority for investigations.
- It is assumed all whistle-blowing is done in good faith based on genuine concerns.
- While allowance will be given for views held though erroneous factually, YCK Chapel will not condone any fraudulent, frivolous, scandalous, vexatious or malicious allegations made under the guise of whistle-blowing. Appropriate action may be taken where it is clear that the complaints are made in bad faith.
How to Report
You should make your report in a letter or email, setting out in detail the background, history of events, reason(s) for concern, and any supporting documents. You may make your report anonymously but that will affect the weight to be placed on the report.
Private & Confidential
For the Attention of YCK Chapel Chairman of Board of Elders Only*
Yio Chu Kang Chapel
242, Yio Chu Kang Road, Singaproe 545671
How Reports Will Be Treated
Appropriate persons will be identified to carry out confidential investigations to establish whether there is sufficient evidence to support the whistle-blower’s allegations or concerns. Where this is not possible, then the specific issue reported will be monitored.
If sufficient evidence to support the allegations or concerns is established, then the relevant stakeholder(s) will carry out a more extensive and detailed investigation. Inappropriate concerns and grievances will not be investigated.
Depending on the nature of the concern raised or information provided, the investigation will be conducted involving one or more of the following individuals or entities:
- YCK Chapel Board of Elders and Board of Deacons members;
- An external auditor or legal advisor;
- The Police;
- Commissioner of Charities.
Further information may be sought from the whistle-blower in the course of investigations. When the investigation is completed, the relevant stakeholder(s) will report the findings to YCK Chapel’s Board of Elders or appropriate Board members who will determine the appropriate action to be taken including the response to the whistle-blower as may be appropriate .